TLDR; This field guide helps you set new year resolutions and help you achieve them by using both a top-down and bottom-up approach towards managing your energy and hence managing your time better.
To achieve you new year’s resolutions, I propose 3 steps:
1. Top down prioritization.
2. Bottoms-up audit.
3. Planning and scheduling your energy.
You have to both do a top-down prioritization and a bottoms-up audit towards goal setting, because the top-down alone will tell you what you want to do, and the bottoms-up will tell you what you are doing right now. The planning will help you then figure out where you are wasting your time and energy and where you need to focus it instead.
Lets do the top-down first.
There are 9 categories of goals people have as individuals according to me.
1. Relationships: The need and desire to be connected as humans with friends, family and other people at large. Examples include, getting married, making new friends, or spending more time with your siblings for example.
2. Career and Work: When you are a student it will be around “what you want to be when you grow up”, but it is pretty much the same as an adult. Work goals include promotions, improving communication – public speaking for e.g. etc. Starting a new business falls into this bucket.
3. Intellectual: These are for you to learn. Many people like to learn new languages, read books and expand their mind as part of this category.
4. Health: Keeping your body fit enough and in shape to be able to achieve what you think you can. Losing weight is the most common goal in this category followed by promising to quit smoking.
5. Financial: Making enough wealth to be able to afford the things you’d like to have as part of your life. You might have other goals in this
6. Spiritual: The quest to find your inner self, and the meaning of life, the universe, god, etc. The most frequent goal in this category is to find your inner peace.
7. Interests & Hobbies: Travel, learning a musical instrument etc. fall into this category. Going to an exotic place for vacation is the most frequent goal in this category followed by learning a new musical instrument.
8. Giving back and Social Goodness: These are for individuals who want to give back and help the less privileged. Most people volunteer at charities or non-profits / NGO’s to help them in any way possible.
9. Self improvement: These are to better yourself as an individual, making time to grow as a person (not intellectually, but emotionally). E.g. I will not get angry with my kids, or will not blame someone else for my problems. The quest to be a better person drives this category of resolutions OR the willingness to correct a character flaw.
Now that we have a comprehensive category list, I suspect you can add your own resolution – such as “I will be a nicer person” or “I will meditate more”, which will fall into one of these buckets.
After you put your resolution into the bucket, write it down – both the resolution and your category.
P.S. here’s a contrarian tip – NEVER have more than one goal. More on that later.
The reason I think you should start with categories, is that it will help you focus on managing your energy not your time.
Then the second task is for you to do a time audit for a week. This is the bottom up approach. The best way to do this is to create a spreadsheet with 1/2 hour slots from the time you wake up to the time you sleep.
Then put what you are doing in that 1/2 hour slot for 1 week. This includes time to bathe, eat, work, etc.
The next step is to categorize the time audit items into your categories above as well.
It is okay to put sleeping into health category. If you listen to podcast or listen to music during your commute then put it in the health or interests or hobbies category.
Then take the categories you have and add up the time per category.
Plot the category and time spent on a pie chart.
Most people are absolutely shocked when they do this exercise at this point. They find that 25-35% of their time is truly “wasted” – they dont do anything else when the sleep – which is why many successful people apparently sleep less – god bless them, but I cant. Or they are spending time bathing or eating, etc.
So you have a top down priority and a bottom up use of your time.
Step 3, is planning and scheduling: The planning should help you find a way now to schedule time on your calendar for the one new year’s resolution or goal you set.
You can do the scheduling on your calendar by alternative or better time management.
If something is a priority for you, then you better spend more time on it than anything else.
My rule of thumb is that you need to spend at least 35% of your time on the one New Year’s resolution you set for yourself. If you are unable to do that, then prepare to fail.
If you find many other things taking up your time, deprioritize them and manage your calendar like a manic and NEVER let other things “creep” in.
Please let me know if this works for you, but remember you have to do the top-down and bottoms-up part (which might take you a week if you dont know your calendar yet.